Terms And Conditions

AIS Athletics – Terms & Conditions 


Please read the following Terms and Conditions carefully. By enrolling your child in AIS Athletics Camps, you agree to abide by these guidelines: 



1. Enrolment & Eligibility 


  • AIS Athletics programmes are open to students attending participating schools who meet the age, ability, and programme criteria. 
  • Enrolment is confirmed only once full payment has been received. 
  • Places are limited and allocated on a first-come, first-served basis. 
  • AIS Athletics reserves the right to refuse or discontinue enrolment where: 
  • Safety risks cannot be reasonably managed 
  • Behaviour consistently disrupts sessions 
  • Medical or developmental needs have not been disclosed 

 


2. Programme Structure & Pathways 


  • Sessions are delivered in line with the AIS Athletics Long-Term Athlete Development (LTAD) framework, ensuring age-appropriate progression. 
  • Athletes may be grouped by age, ability, or development stage, not solely by school year. 
  • Progression to higher-level training groups, squads, or competitions is by coach assessment only and is not guaranteed. 

 


3. Fees & Payment 

  • All programme fees must be paid in advance for the full term unless otherwise stated. 
  • Fees are non-refundable once the programme has commenced. 
  • Missed sessions due to illness, holidays, school events, or personal reasons are not eligible for refunds or make-up sessions for athletes in our talent pathways. 
  • For Mini- Athletics, FUNdamentals and Run, Jump, Throw, catch up sessions can be booked withing 2 weeks if session is missed due to illness and AIS athletics are notified prior to session start. 
  • AIS Athletics reserves the right to adjust fees for future terms with prior notice. 

 


4. Coaching & Session Delivery 


  • Sessions are delivered by qualified and accredited AIS Athletics coaches, supported by structured session plans. 
  • AIS Athletics reserves the right to: 
  • Substitute coaches where required 
  • Adjust session content due to weather, facilities, or athlete welfare considerations 
  • All sessions prioritise technical development, physical literacy, and athlete safety over competition outcomes. 

 


5. Attendance, Collection & Behaviour 


  • Parents/guardians are responsible for ensuring athletes are: 
  • Dropped off on time 
  • Collected promptly at the end of each session 
  • Persistent late collection may result in removal from the programme. 
  • Athletes are expected to: 
  • Follow coach instructions 
  • Treat peers, coaches, and facilities with respect 
  • AIS Athletics reserves the right to suspend or withdraw an athlete for unsafe or disruptive behaviour, without refund. 

 


6. Health, Medical & Athlete Welfare 

  • Parents/guardians must disclose all relevant medical conditions, injuries, allergies, or learning needs at enrolment. 
  • Athletes must be medically fit to participate in athletics training. 
  • AIS Athletics is not responsible for injuries arising from undisclosed or pre-existing conditions. 
  • Sessions follow strict athlete welfare, safeguarding, and injury-prevention protocols. 

 


7. Cancellations, Weather & School Closure 


  • Weather: 
  • Outdoor athletics sessions may be modified, relocated, or cancelled due to heat, rain, or unsafe conditions. 
  • School Closure / Force Majeure 
  • Where training sessions are disrupted or cancelled due to school closures, government directives, or any events beyond the reasonable control of AIS Athletics or ESM, refunds will not be guaranteed. Where feasible, alternative sessions, make-up classes, or account credits may be offered at the sole discretion of AIS Athletics. 
  • Refunds will only be considered in exceptional circumstances. The sole exception applies where a parent/guardian provides satisfactory evidence that they have permanently relocated from the UAE. In such cases, a partial refund of up to 70% of the remaining fees may be approved, subject to review and approval by AIS Athletics. 
  • AIS Athletics reserves the right to determine eligibility for any refund or credit and to request supporting documentation where necessary. 

 

  • Programme Cancellation by AIS Athletics: 
  • A pro-rata refund or credit will be provided if a programme is cancelled in full. 

 


8. Photography, Video & Performance Analysis 


  • AIS Athletics may capture photos or videos during sessions for: 
  • Coaching feedback and athlete development 
  • Marketing and promotional use 
  • Consent is assumed unless parents formally opt out in writing prior to programme commencement. 

 

9. Equipment & Personal Belongings 

  • Athletes must wear appropriate sports kit and footwear. 
  • Personal belongings are brought at the athlete’s own risk. 
  • AIS Athletics is not responsible for loss or damage to personal items. 

 


10. Liability 


  • AIS Athletics and ESM take all reasonable steps to ensure a safe training environment. 
  • Participation in athletics carries inherent risk; AIS Athletics is not liable for injuries sustained during normal participation unless caused by proven negligence. 

 


11. Data Protection 


  • Personal data is collected and processed in accordance with applicable UAE data protection regulations. 
  • Data is used solely for: 
  • Programme delivery 
  • Safeguarding 
  • Athlete development and communication 

 


12. Amendments 

  • AIS Athletics reserves the right to amend these Terms & Conditions at any time. 
  • Updated versions will be communicated via email, school channels, or the enrolment platform. 

 

13. Acceptance 


  • Enrolment and payment confirm acceptance of these Terms & Conditions in full. 
  • 14. Correct Uniform 

 

All athletes are required to wear the correct colour and edition of the AIS Athletics team kit, as it reflects our core values of excellence and unity while upholding the highest professional standards of preparation that foster the discipline needed to succeed on the track. 

 


Athletes must wear the correct kit that corresponds to their level/pathway to training sessions and will not be permitted to compete in the wrong colour kit.  

  • FUNdamental/Run, Jump, Throw/Open – Training Kit (Red)  
  • Competition/Performance/Elite Pathways training colour (Blue)  
  • Competition Vest/Crop Top for track meets and competitions only – not for training– (White)  
  • Coaches – Black 

Not permitted: school shoes, sandals, flip-flops, or unsuitable footwear. 


Athletes must bring at least 750ml of water to each session. AIS staff are not responsible for providing fluids, and some venues may not have water available.