Privacy & Policy

AIS Athletics – Terms & Conditions

Please read the following Terms and Conditions carefully. By enrolling your child in AIS Athletics Camps, you agree to abide by these guidelines:

1. Camp Sessions

  • Camp sessions are only available during official school holiday periods.
  • All sessions must be paid for in advance. Once booked, fees are non-refundable and sessions cannot be transferred to another camp or used as catch-up sessions if a child is absent.

2. Cancellations by AIS Athletics

  • AIS Athletics reserves the right to cancel or amend sessions at any time due to unforeseen circumstances (e.g. adverse weather, health and safety concerns, or venue closures).
  • In such cases, AIS Athletics will make every effort to inform parents as early as possible.

3. Health & Safety

  • It is the parent’s responsibility to ensure that their child is fit and healthy to participate in AIS Athletics programmes.
  • If a child is injured, unwell, or complaining of pain, parents must seek medical advice before sending them to a session. Children who are unable to participate safely should not attend.

4. Athlete Uniform & Equipment

  • Required training attire: running top and shorts/leggings with proper running trainers.
  • Preferred attire: AIS Athletics kit or school PE uniform.
  • Not permitted: school shoes, sandals, flip-flops, or unsuitable footwear.
  • Athletes must bring at least 750ml of water to each session. AIS staff are not responsible for providing fluids, and some venues may not have water available.

5. Arrival & Collection

  • Athletes should arrive at least 5 minutes before the session start time.
  • Parents must collect athletes no later than 10 minutes after the session ends.
  • If a parent anticipates being late, they must notify an AIS Athletics staff member before the session starts, or contact their child directly so the message can be relayed to staff.



AIS Athletics – Photography & Media Consent

At AIS Athletics, we are committed to celebrating the achievements and experiences of our athletes. To help us capture and share the positive moments from our training sessions, events, and programmes, we kindly request your consent for photography and video recording.

Photographs and videos may be used to showcase the variety of activities within AIS Athletics and highlight the success of our athletes and programmes.

By signing this release on behalf of your child/children, you confirm the following:

  1. Photography & Video Recording
  2. I understand that photographs and/or videos may be taken by AIS Athletics staff and authorised representatives during training sessions, events, or programmes.
  3. Consent for Use
  4. I give permission for AIS Athletics, its affiliates, and successors to use my child’s image, likeness, and/or voice as captured in photographs, video, or audio recordings. This permission is granted without payment or other form of compensation.
  5. Purpose of Use
  6. I understand that images and recordings may be edited, stored, published, or shared for promotional, educational, and celebratory purposes. This may include use on AIS Athletics digital platforms, secure online channels, print materials, or future marketing campaigns.
  7. Duration & Scope
  8. I acknowledge that this consent is irrevocable, applies indefinitely, and is not limited to a specific geographic area.
  9. Release of Liability
  10. I release AIS Athletics, its directors, staff, and partners from any claims or liabilities that may arise in connection with the use of such photographs, videos, or recordings.
  11. Acknowledgement
  12. I confirm that I have read and fully understand this release, and that I am legally authorised to provide consent on behalf of the child/children named.